OncAlert Labs, LLC, a Vigilant Biosciences, Inc. affiliated company, and its and their respective shareholders, officers, members, managers, directors, agents, employees and affiliates (OncAlert Labs, LLC and Vigilant Biosciences, Inc., are herein collectively and individually referred to as “OncAlert Labs,” “we,” or “us”) takes the privacy and protection of your personal information very seriously. By visiting the OncAlert Labs website located at  www.oncalertlabs.com  (the “Website”), you acknowledge that you accept the practices and policies outlined in this Privacy Policy.


What This Privacy Policy Covers

This Privacy Policy describes OncAlert Labs’ use of Personal Information and Anonymous Information that OncAlert Labs collects when you visit and use the Website. This Privacy Policy does not apply to the use of your Personal Information by third parties that OncAlert Labs does not own or control, or to individuals that OncAlert Labs does not control or manage.

“Personal Information” is information about you that is personally identifiable to you like your name, address, e-mail address or phone number, as well as other non-public information that is associated with the foregoing. Personal Information that is “protected health information” as defined in 45 CFR 160.103 is exempt from this Privacy Policy, except that it shall only be used for the purposes set forth under the heading “Use of Your Medical Information.”

“Anonymous Information” is information that is not associated with or linked to your Personal Information. Anonymous Information does not permit the identification of individual persons.

OncAlert Labs collects and uses Personal Information and Anonymous Information as described in this Privacy Policy from the visitors to the Website. OncAlert Labs is the owner of all information collected on the Website.



Personal Information OncAlert Labs Collects

The Personal Information that OncAlert Labs gathers from you helps OncAlert Labs learn more about the visitors to the Website. OncAlert Labs collects the following Personal Information that you submit voluntarily.

When you request to receive information about OncAlert Labs, OncAlert Labs will collect the information that is contained in your e-mail or that you enter into the respective request form on the Website and the fact that you are interested in receiving information about OncAlert Labs.

When you contact OncAlert Labs by sending an e-mail, OncAlert Labs will collect any information that is contained in your e-mail, including without limitation, any attachments that you send to OncAlert Labs.

When you submit information to OncAlert Labs about your employment history, publications, lists or other information including Personal Information in connection with applying for employment with OncAlert Labs, we may use this information for purposes of determining your qualifications and may contact third parties to verify its validity.


Personal Information Collected Via Technology

We may track the total number of visitors to the Website and the number of visitors to each page of the Website. As you use the Website, certain information may also be collected passively, including your Internet protocol (IP) address, browser type and operation system.

The Website may use cookie technology to identify users who have previously visited so the user is recognized upon return, thereby saving them time while on our Website. A cookie is a piece of data stored on the user’s hard drive containing information about the user. Usage of a cookie is in no way linked to any personally identifiable information while on the Website. Once the user closes the browser, the cookie simply terminates. If a user rejects the cookie, they may still use the Website. A cookie may be placed by OncAlert Labs, or by vendors or service providers who work with OncAlert Labs or OncAlert Labs’ licensees or partners.


Personal Information from Other Sources

OncAlert Labs may receive Personal Information about you from third parties. OncAlert Labs may add this information to the information it already has collected from you via the Website.


Use of Other Information OncAlert Labs Collects

In general, Personal Information you submit to OncAlert Labs is used by OncAlert Labs either to provide you with the information you have requested, product information, to improve the Website and to better tailor the features, performance and support of the Website, and to offer you additional information or opportunities.

OncAlert Labs may create Anonymous Information records from Personal Information by excluding information (such as your name) that makes the information personally identifiable to you. OncAlert Labs may use this Anonymous Information for any purpose, including to analyze usage patterns so that it may enhance the Website. OncAlert Labs reserves the right to use and disclose Anonymous Information to third parties in its discretion.



If you provide any feedback to OncAlert Labs, OncAlert Labs may use and disclose such feedback for any purpose; however, OncAlert Labs will not associate such feedback with your Personal Information. OncAlert Labs will collect and own any information contained in such feedback but will treat Personal Information in it in accordance with this Privacy Policy.


Disclosure of Personal Information

Except as otherwise stated in this Privacy Policy, OncAlert Labs does not trade, rent or share your personal Information with third parties, unless you ask or authorize OncAlert Labs to do so.

OncAlert Labs may provide your Personal Information to third party vendors or service providers who work on behalf of or with OncAlert Labs to provide some of the services and features of the Website and to help OncAlert Labs communicate with the visitors to the Website. However, these vendors and service providers do not have any independent right to share this information (except pursuant to a legal requirement such as a subpoena or warrant).

OncAlert Labs may share some or all of your Personal Information with any current or future companies controlling, controlled by or under common control with OncAlert Labs, including joint venture partners.

If OncAlert Labs goes through a business transition such as a merger, acquisition by another company, or sale of all or a portion of its assets, your Personal Information will likely be among the assets transferred. You acknowledge that such transfers may occur, and that any acquirer of OncAlert Labs or its assets may continue to use your Personal Information as set forth in this Privacy Policy. Any successor entity will be bound by this Privacy Policy. You hereby consent to OncAlert Labs sharing your Personal Information under the above circumstances.

OncAlert Labs may disclose your Personal Information if OncAlert Labs believes in good faith that such disclosure is necessary to comply with laws and regulations or government authorities (such as reporting safety data to the United States Food and Drug Administration), to respond to subpoenas or warrants served on OncAlert Labs, or to protect and defend the rights or property of OncAlert Labs, visitors to the Website or other third parties.


Choices Regarding Personal Information

OncAlert Labs may send you service-relate announcements such as but not limited to, notices of any updates to its Website and services, Terms of Use or Privacy Policy, when it is necessary to so do. You may not opt out of these communications, which are not promotional in nature, but if you do not wish to receive these announcements, you have the option to request the deletion of your e-mail address from OncAlert Labs’ database. When OncAlert Labs deletes this information about you, it will be deleted from the active databases but may remain in OncAlert Labs’ archives.

You may review and correct any of the Personal Information that you have provided to OncAlert Labs by updating your contact information directly by contacting OncAlert Labs at  info@oncalertlabs.com .


Use of Your Medical Information

Effective Date: June 1, 2016


This notice describes how medical information about you may be used and disclosed and how you can get access to this information. Please review it carefully.


Your Rights

You have the right to:

     Get a copy of your paper or electronic medical record

o      You can ask to see or get an electronic or paper copy of your medical record and other health information we have about you. Ask us how to do this.

o      We will provide a copy or a summary of your health information, usually within 30 days of your request. We may charge a reasonable, cost-based fee.

     Correct your paper or electronic medical record

o      You can ask us to correct health information about you that you think is incorrect or incomplete. Ask us how to do this.

o      We may say “no” to your request, but we’ll tell you why in writing within 60 days.

     Request confidential communication

o      You can ask us to contact you in a specific way (for example, home or office phone) or to send mail to a different address.

o      We will say “yes” to all reasonable requests.

     Ask us to limit the information we share

o      You can ask us not to use or share certain health information for treatment, payment, or our operations. We are not required to agree to your request, and we may say “no” if it would affect your care.

o      If you pay for a service or health care item out-of-pocket in full, you can ask us not to share that information for the purpose of payment or our operations with your health insurer. We will say “yes” unless a law requires us to share that information.

     Get a list of those with whom we’ve shared your information

o      You can ask for a list (accounting) of the times we’ve shared your health information for six years prior to the date you ask, who we shared it with, and why.

o      We will include all the disclosures except for those about treatment, payment, and health care operations, and certain other disclosures (such as any you asked us to make). We’ll provide one accounting a year for free but will charge a reasonable, cost-based fee if you ask for another one within 12 months.

     Get a copy of this privacy notice

o      You can ask for a paper copy of this notice at any time, even if you have agreed to receive the notice electronically. We will provide you with a paper copy promptly.

     Choose someone to act for you

o      If you have given someone medical power of attorney or if someone is your legal guardian, that person can exercise your rights and make choices about your health information.

o      We will make sure the person has this authority and can act for you before we take any action.

     File a complaint if you believe your privacy rights have been violated

o      You can complain if you feel we have violated your rights by sending a letter to 6301 NW 5th Way, Suite 1500, Fort Lauderdale FL, 33309, USA.

o      You can file a complaint with the U.S. Department of Health and Human Services Office for Civil Rights by sending a letter to 200 Independence Avenue, S.W., Washington, D.C. 20201, calling 1-877-696-6775, or visiting www.hhs.gov/ocr/privacy/hipaa/complaints/.

o      We will not retaliate against you for filing a complaint.


Your Choices

For certain health information, you can tell us your choices about what we share. If you have a clear preference for how we share your information in the situations described below, talk to us. Tell us what you want us to do, and we will follow your instructions.

In these cases, you have both the right and choice to tell us to:

      Share information with your family, close friends, or others involved in your care

      Share information in an emergency or disaster relief situation

      Include your information in a hospital directory

If you are not able to tell us your preference, for example if you are unconscious, we may go ahead and share your information if we believe it is in your best interest. We may also share your information when needed to lessen a serious and imminent threat to health or safety.

In these cases we never share your information unless you give us written permission:

      Marketing purposes

      Sale of your information

      Most sharing of psychotherapy notes

In the case of fundraising:

      We may contact you for fundraising efforts, but you can tell us not to contact you again.

Our Uses and Disclosures

We may use and share your information as we:

     Treat you

o      We can use your health information and share it with other professionals who are treating you.

o      Example: A doctor treating you for an injury asks another doctor about your overall health condition.

     Run our organization

o      We can use and share your health information to run our practice, improve your care, and contact you when necessary.

o      Example: We use health information about you to manage your treatment and services.

     Bill for your services

o      We can use and share your health information to bill and get payment from health plans or other entities.

o      Example: We give information about you to your health insurance plan so it will pay for your services.

How else can we use or share your health information?

We are allowed or required to share your information in other ways – usually in ways that contribute to the public good, such as public health and research. We have to meet many conditions in the law before we can share your information for these purposes. For more information see: www.hhs.gov/ocr/privacy/hipaa/understanding/consumers/index.html .

     Help with public health and safety issues

o      We can share health information about you for certain situations such as:

      Preventing disease

      Helping with product recalls

      Reporting adverse reactions to medications

      Reporting suspected abuse, neglect, or domestic violence

      Preventing or reducing a serious threat to anyone’s health or safety

     Do research

o      We can use or share your information for health research

     Comply with the law

o      We will share information about you if state or federal laws require it, including with the Department of Health and Human Services if it wants to see that we’re complying with federal privacy law.

     Respond to organ and tissue donation requests

o      We can share health information about you with organ procurement organizations

     Address workers’ compensation, law enforcement, and other government requests

o      We can use or share health information about you:

      For workers’ compensation claims

      For law enforcement purposes or with a law enforcement official

      With health oversight agencies for activities authorized by law

      For special government functions such as military, national security, and presidential protective services

     Respond to lawsuits and legal actions

o      We can share health information about you in response to a court or administrative order, or in response to a subpoena.


Our Responsibilities

     We are required by law to maintain the privacy and security of your protected health information.

     We will let you know promptly if a breach occurs that may have compromised the privacy or security of your information.

     We must follow the duties and privacy practices described in this notice and give you a copy of it.

     We will not use or share your information other than described here unless you tell us we can in writing. If you tell us we can, you may change your mind at any time. Let us know in writing if you change your mind.

     For more information see: www.hhs.gov/ocr/privacy/hipaa/understanding/consumers/noticepp.html

Changes to the Terms of this Notice

We can change the terms of this notice, and the changes will apply to all information we have about you. The new notice will be available upon request, in our office, and on our web site.


Links to Other Sites

The Website may contain links to other web sites that are not owned or controlled by OncAlert Labs. The provision of such links is for your convenience, and does not signify OncAlert Labs’ endorsement of such web sites or locations or their content. OncAlert Labs has no control over, does not review and is not responsible for the privacy policies of or content displayed on such other web sites. Please be aware that the terms of this Privacy Policy do not apply to any other web sites.


Privacy of Minors

OncAlert Labs does not intentionally collect or maintain information from those visitors to the Website who are under 18 years old.


Security and Confidentiality

OncAlert Labs has put in place commercially reasonable and appropriate physical, electronic and managerial procedures to safeguard and secure the information it collects online. However, no company, including OncAlert Labs, can fully eliminate security risks associated with Personal Information.


Changes to this Privacy Policy

This Privacy Policy is a living document, and OncAlert Labs reserves the right to modify it at any time. OncAlert Labs will post any material changes that it makes to this Privacy Policy, the Website, and other places it deems appropriate so that you are aware of what Personal Information OncAlert Labs collects, how OncAlert Labs uses it and under what circumstances, if any, OncAlert Labs discloses it. OncAlert Labs encourages you to review this Privacy Policy regularly for any changes, and your continued use of the Website will be subject to the then-current Privacy Policy.


Contact OncAlert Labs

If you have any questions regarding this Privacy Policy, please contact OncAlert Labs at  info@oncalertlabs.com .

This Privacy Policy was last updated May 1st, 2016.